SharePoint and Document Management

A couple of weeks ago, I attended a free seminar that featured a document management solution that integrated with SharePoint. As a new SharePoint administrator for a company that already has a content management system in place, I was curious has to how they compared.

KnowledgeLake has several product components that can be used to capture, image and manage enterprise content from various sources. The seminar demonstrated several of the products running on top of SharePoint 2010.

  • Imaging – View, annotate and index images from a web browser using a SilverLight based document viewer; scan batches of documents; centralize the configuration of indexing, database validation and lookups; scan and index documents without ever leaving the SharePoint interface.
  • Capture – Scan documents in batches; use OCR technology to extract document meta-data; use “key from image” technology to easily apply document meta-data; save documents to SharePoint from anywhere you have a web (HTTP) connection.
  • Connect – enables users to save content on an ad-hoc basis – such as Office documents, PDF files and e-mail messages; provides integration to virtually any line of business application; monitors the files you retrieve from SharePoint and updates SharePoint as you save changes to your documents.
  • Workflow – attach a business process to documents in Microsoft SharePoint, including routing of documents for approval, reviews and/or the document’s lifecycle. Workflows can be user-initiated or automated based on the actions of the scanning and capture software.

Since we started looking at managing our documents electronically through our enterprise, I’ve been an advocate for using technology to help streamline processes, make important documents easier to find and better protect data that might not otherwise be recoverable in the event of a fire or flood.

While I won’t be looking to replace our current document management system, ImageRight, I was please to see that there are other products available that have a similar feature set, while taking advantage of a portal that a company might already be utilizing.

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3 thoughts on “SharePoint and Document Management

  1. Nowadays document management is very essential. Online document management is the most helpful solution for storing the data properly. We can able to handle a huge data base easily. It gives a clear view in share point. Proper document management makes a good work-flow.

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  2. If you are looking to meet the needs of your business that SharePoint might not necessarily address, then SharePoint web parts is a good place to start. By selecting these additional web parts, such as organisational maps, you can be sure that your overall experience as a user will be enhanced.

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  3. Hi, thank you for this post the most important point for any share point document management is product components that can be used to capture, image and manage enterprise content from various sources.. very use full information

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